From Sekhet-Maat Lodge

Account types are defined by Quickbooks.

Contents 1 Assets 2 Liabilities 3 Equity 4 Incomes 5 Expenses

Assets

Compared to other categories, we have rather elaborate asset tracking to keep track of all of our various dedicated funds.

Account	Type	Incomes	Expenses	Comment
Checking	Bank	n/a	n/a	The control account for our single checking account. We break up all of our assets into various purposed funds. Each of our funds has an associated class to account properly in Income/Expense categories.
Checking:Temple Fund	Bank	Dues, pledges, donations	Rent, utilities, regular expenses, etc.
Checking:Event Fund	Bank	Event fees, alcohol sales, Cafe Press sales, vending	Expenses related to future events	This is the closest we have to an unpurposed fund. Profits from special events can be transferred to other funds.
Checking:Initiation Fund	Bank	Initiation fees	USGL initiation fees and annual dues, initiation feasts, Quartermaster's supplies and other miscellaneous initiation expenses
Checking:Library Fund	Bank	Donations	Library expansion and enhancements
Checking:Media Fund	Bank	Lion and Serpent, donations, re-purposed Event Fund money	Printing, advertising, shipping, website hosting
Checking:Rainy Day	Bank	Donation or re-purposed Event Fund money	Large-scale emergencies	This is in case we are suddenly forced to move or experience some other unforseen disaster.
Checking:Temple Improvement Fund	Bank	Donations or re-purposed Event Fund money	Enhancements to our temple space as well as Mass and Initiation equipment
Cash in hand	Bank	n/a	n/a	Used e.g. when members pay dues via presenting receipts for Lodge expenses
Paypal Holdings	Bank	n/a	n/a	Dues, event fees, sales, etc. transacted via Paypal initially go into this account before being transferred in bulk to an income's particular fund
Petty Cash	Bank	n/a	n/a	Used e.g. when a member needs pre-arranged funding for an unspecified Lodge expense
Accounts Receivable	Accounts Receivable	n/a	n/a	Invoices for all funds
Deposit Holdings	Other Current Asset	n/a	n/a	Checks and cash for all income types get grouped into here for deposit into our checking account. We use this instead of the default "Undeposited Funds".
Undeposited Funds	Other Current Asset	n/a	n/a	We don't use this QB default holdings account because it can't account properly for our purposed funds.

Liabilities

We have no long-term liabilities, only short-term ones from utility bills

Account	Type	Comment
Accounts Payable	Accounts Payable	We use accrual accounting, so bills first get entered here
Payroll Liabilities	Other Current Liability	Unused since we don't have a payroll

Equity

Nothing interesting here.

Account	Type	Comment
Opening Bal Equity	Equity	Opening balances
Retained Earnings	Equity	None as of yet

Incomes

We partition our income tracking with an eye toward reporting.

Account	Comment
Alcohol	We have a cash bar at many special events.
Cafe Press Income	Sales of clothing and so forth from our Cafe Press store.
Donation	Random acts of kindness and money collected from our donation jar.
Event Fees	Admission fees
Event Fund Profit	When moving money from the Event Fund to another (e.g. the Rainy Day Fund), it gets tagged as coming from this income stream so that it shows up on the P&L.
Initiation Fees	Obv.
L & S Advertising	We publish paid ads in our journal.
Local Dues	Dues for members and affiliates are $35/month.
Pledges	We encourage members to aim toward contributing 3% of their income to SML, pledging that sum minus the $35 of dues.
Raffle	Yes, raffles, always in coordination with special events. Next is gematriac bingo.
Refund to Lodge	Random refunds from overpaid bills, etc.
Uncategorized Income	Hopefully, nothing here.
USGL Dues Income	We collect any unpaid as well as the next year's annual USGL dues before performing an initiation.
Vending Income	We sometimes have vending tables for books, clothing, Abramelin oil, etc. during special events.
Other Income	Again, hopefully nothing here.

Expenses

Most of these are self-explanatory. As with incomes, they're broken up to give us an appropriate level of detail in reports.

Account	Comment
Alcohol Purchase
Bank Service Charges
Consumables Expense	Just an empty category account for our regular consumables expenses
Consumables Expense:Mass Wine
Consumables Expense:Misc.
Consumables Expense:Roses
Equipment Rental
Food and Non-Alcohol Drink
Initiation Equipment
Initiation Supplies
Insurance
Insurance:Liability Insurance
Miscellaneous
Office Supplies
Paypal Service Fees
Payroll Expenses
Postage and Delivery
Printing and Reproduction
Professional Fees
Professional Fees:Accounting
Professional Fees:Consulting
Professional Fees:Legal Fees
Profit From Event	The reciprocal side of the "Event Fund Profit" income category.
Rent
Temple Improvements
Travel Reimbursement
USGL Dues Expense
Utilities
Utilities:Electric
Utilities:Gas
Utilities:Recycling
Utilities:Telephone
Utilities:Water
Vending Expense
Other Expenses