Special Events Coordinator
From Sekhet-Maat Lodge
- See also: Special Events · Past Special Events
Contents |
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Purpose
The Special Events Coordinator is tasked with the coordination of volunteers and events both recurring annual and irregular events.
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Major Responsibilities
- Solicit volunteers for in the Gnostic Mass.
- Coordinate events.
- Update online calendar and Special Events page with event information.
- Maintain the Past Special Events page.
- Confirm volunteers and send reminders.
- Use email mainly, but phone and in-person conversations will be necessary based on individuals.
- Coordinate making wiki promotion pages and graphics for appropriate special events
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Policy
- Abide by the Volunteer Policies.
- For the special events page on the wiki, monitor it, updating it regularly by moving past events to that page and putting up info for the current events, as well as keeping it updated with the solar holidays and any recurrent things for the upcoming year (like when taking capricorn off the top, create one for next year and put it at the bottom).
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Example e-mails
- Monthly Upcoming Announcement
bullet of what's coming this month
- Save the Date Event Announcement
short desc.
- 3 Day Reminder Event Announcement
with any details that folks needed to pay attention to highlighted.
- Call for event ideas
- Call for volunteers
Subject: [sml_kaaba] New Years volunteers Date: December 1, 2008 12:22:21 PM PST To: sml_kaaba@lists.sekhetmaat.com 93 all, Here's what I have for New Years, 12/31/2008 Feast - New Years Point - 1 person needed Set Up - 1 person needed (In addition, I could use two more folks to help with decorating/set up) Bar Manager - 1 person needed Bartender - 1 Person needed Bartender - 1 person needed Close Up - No one needed Announcement - 1 person needed Web page/banner - 1 person needed if you can help out, please let me know offlist. 93s Special Event Coordinator
Still need some volunteers, and link to wiki for info and tickets
Subject: [sml_kaaba] Volunteers needed!! Date: December 22, 2008 2:18:57 PM PST To: sml_kaaba@lists.sekhetmaat.com 93 all, I still need a bar manager and two bartenders for new years!!!! Also, get your tickets now, only $5.00 for members: http://sekhetmaat.com/wiki/Costume_Ball_2009_ev New Years 12/31/2008 Feast Person Point Person Set Up Person, Person Bar Manager Bartender Bartender Close Up No one needed Announcement Person Web page/banner Person 93 93/93
- Call for volunteers for a specific event
- Volunteer reminder e-mail, basically verbatim from the spreadsheet.
Subject: [sml_kaaba] Solstice volunteers Date: December 15, 2008 2:42:43 PM PST To: sml_kaaba@lists.sekhetmaat.com All, 93, Here's the volunteer list for Solstice, this coming Sunday, December 21: 12/21/2008 Feast Potluck Point Person Set Up Person Bar Manager Person Bartender Person Bartender Person Close Up Person Thanks! 93s, Special Events Coordinator
Especially for the spring of each year, which is particularly busy for special events, it is good to send a summary announcement.
Date: January 12, 2009 2:46:26 PM PST To: sml_announce@lists.sekhetmaat.com Subject: Events for Spring at Sekhet-Maat Lodge Do what thou wilt shall be the whole of the Law. Let the Rituals be rightly performed with joy and beauty!—Liber AL II:35 Here's a quick list of the events happening during the Thelemic Holy Season at Sekhet-Maat Lodge. Mark your calendars now and join us in our celebrations! The Holy Days as we like to call them, are the twenty-two days from March 20 through April 10 as follows: -The Feast for the Supreme Ritual (the Invocation of Horus) is observed on March 20 of the common calendar, and commemorates the ritual performed by Crowley which heralded the dawning of the New Aeon in 1904. -The Feast for the Equinox of the Gods is held on the Vernal Equinox of each year, and represents the beginning of the Thelemic new year. -The Feast for the Three Days of the Writing of the Book of the Law is observed on April 8, 9 and 10, beginning at noon on each day. We have planned some exciting and great events this year for these days as follows: *March 20, 7:30pm - Feast for the Supreme Ritual/Equinox of the Gods* We will have a ritual, feasting to celebrate the 105th anniversary of the founding of Thelema. We will ring in the New Year of the Star with a toast and have ecstatic dancing late into the night. *March 28, 7:30pm (doors open at 6:30pm) - Thelemic Symposium* Join us as we welcome our Guests, Eliza McBryde, Michael Kolson and Dathan Biberstein as we explore perspectives on Thelema. Tickets, registration, schedule, bios and more info here: http://sekhetmaat.com/wiki/Thelemic_Symposium_2009_ev *April 8, 9 & 10, 7:30pm - Three Days of the Writing of the Book of the Law* We will have a ritual reading of one chapter each day, followed by potluck feasts. Day Three will end with a special ritual of the "Formula for Renouncing Slave Religion" for all who would like to break one's links to the institutions and indoctrinations of the religions of the Old Aeon. Its going to be a great year for Thelema! We welcome all of you to join us in our Joyous Celebrations! "But exceed! exceed!" AL II:71 Love is the law, love under will. In Beauty, Special Events Coordinator
